Attendee Terms and Conditions [Last updated: March 16, 2026]
Participant Terms and Conditions
By registering for or attending the U.S. Travel Association event (“Event”), all attendees, speakers, sponsors, exhibitors, or other individuals participating in the Event (collectively, the “Participants”) agree to the following Terms and Conditions.
MEDIA RELEASE
Participants understand and agree that they may be photographed, filmed, or videotaped and hereby give U.S. Travel and those acting with its permission the right to take pictures and/or recordings of such Participants, and grant the perpetual right to use their name, voice, photograph, portrait, likeness and biographical information (collectively, “Likeness”), without compensation, for broadcast or exhibition in any media now known or hereafter devised and to put the finished pictures/recordings to any lawful use without limitation or reservation. Participants hereby waive, release, and forever discharge U.S. Travel from and against any and all claims or actions arising out of or resulting from any use of their Likeness. Participants who wish to opt out of this waiver must complete the Media Opt-Out Form and bring it and the required photo to the registration desk on-site.
CODE OF CONDUCT
The U.S. Travel Association Code of Conduct for Events establishes minimum expectations of behavior for individuals attending U.S. Travel Association-sponsored events such that all Participants may feel safe and are treated with respect. The Code is strictly enforced.
ASSUMPTION OF RISK
I understand that attending the U.S. Travel Association’s Event may involve certain inherent risks, including the risk that I may be exposed to or infected by a communicable disease and other risks associated with travel, large gatherings, and use of event facilities. I agree to comply with health and safety protocols for attendance at this U.S. Travel Association Event, which may include health and safety measures required under applicable laws or venue policies. Participants at a U.S. Travel Association Event are expected to maintain appropriate public health practices and hygiene procedures.
LIABILITY WAIVER; RELEASE OF CLAIMS; INDEMNIFICATION
IN CONSIDERATION OF THE OPPORTUNITY TO PARTICIPATE IN THE U.S. TRAVEL ASSOCIATION'S EVENT, PARTICIPANT HEREBY AGREES TO FOREVER RELEASE, COVENANTS NOT TO SUE, AND DISCHARGES, THE U.S. TRAVEL ASSOCIATION, ITS EMPLOYEES, OFFICERS, DIRECTORS, MEMBERS, AGENTS, AND REPRESENTATIVES (COLLECTIVELY, THE “U.S. TRAVEL PARTIES”) FROM ANY AND ALL LIABILITIES, CLAIMS, ACTIONS, DAMAGES, COSTS, OR EXPENSES OF ANY KIND (“CLAIMS”) ARISING OUT OF OR RELATING TO PARTICIPANT’S PARTICIPATION IN THE EVENT, TO THE FULLEST EXTENT PERMITTED BY LAW. PARTICIPANT FURTHER AGREES TO INDEMNIFY AND HOLD HARMLESS THE U.S. TRAVEL PARTIES FROM AND AGAINST ANY CLAIMS ARISING FROM THE PARTICIPANT’S ACTS OR OMISSIONS IN CONNECTION WITH THE EVENT. NOTHING IN THIS SECTION SHALL BE INTERPRETED TO LIMIT ANY RIGHTS OR DEFENSES AVAILABLE TO THE U.S. TRAVEL PARTIES UNDER APPLICABLE LAW.
COMPETING EVENTS; MARKETING
U.S. Travel restricts Participants from hosting or participating in competing or conflicting events or activities that occur during official Event hours. Violation of this policy may result in cancellation of their participation without refund, removal from the Event, or prohibition from participating in future events.
All marketing must remain within the contracted space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the sponsorship or booth. U.S. Travel reserves the right to remove individuals or discard display materials that do not comply with these guidelines.
RESPONSIBILITY FOR CONTENT
The views expressed by any Participant are not necessarily those of the U.S. Travel Association or our stakeholders. Participants are solely responsible for the content of all individual or company presentations, marketing collateral, and advertising.
MODIFICATION OF TERMS
The U.S. Travel Association reserves the right to change, amend, add or remove any of the above Terms and Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms and Conditions should become invalid, the remaining conditions will continue to be valid and apply.
NON-COMPLIANCE
It is understood and agreed that failure by a Participant to comply with these Terms and Conditions and all rules and regulations applicable to the Event may result in cancellation of their participation without refund, removal from the Event, or prohibition from participating in future events.